Minutes from 1-20-2018 HOA board officer meeting

Attendance: Rachael Hahn, President; Elizabeth Trujillo-Durazo, Vice President; Carol Kidd, Secretary and Sonia Maeda- Arciniega, Treasurer.

Welcome, introductions.  

Telephone

Telephone with directions of use and expectations of phone was given to Carol.  Phone does not need to be answered but needs to be checked at least three times a week.  Secretary will forward messages to appropriate board member.  A record of messages will be discussed at monthly HOA meeting.

Discussion of HOA computer

A decision was made not to pursue reimbursement of computer from Dianne Moon as there are many complicated issues surrounding it, including the age and condition of the computer.  The board decided to purchase a new laptop (one) that is able to be shared within the board as needed for various projects.  A printer that was previously purchased will be located at the clubhouse for printing needs.  The computer will be priced out by Rachael and will be basic with office and internet and a warranty, preferably purchased at Costco for the extended warranty.

CCR’s, violations and encroachment

A decision of getting a professional, possible real estate attorney to look over incorporation and CC&R documentations to make sure that everything is understood by board and update as needed.  Once that is completed the plan is to make sure that every homeowner has a copy and is given notice to become in compliance.

Vendors

Discussed current vendors and options for streamlining.  Rachael will meet 1/21/2018 with MyHOA Online Management Company to discuss rates and plans that may be an option to use instead of continuing with Yalnes Inc.  Rachael will also look at options for attorneys and Sonia will look at vendors for landscaping.

Financial

Rachael and Sonia will make plans to meet with Dianne next week to get banking transferred to them as signers and make sure Bob and Dianne are off of all accounts.  Elizabeth will be added as a signer at a later date so that we will always have 2 signers available.

Trustees

The board is has been informed that we need three Trustees.  Denton Thornbeck and Ken Hahn have agreed to be Trustees.  We will contact Sandra to ask if she will remain a Trustee and if not we will search for an additional, preferably someone who lives near the clubhouse so that representation from all areas of the HOA can have representation.

Clubhouse

Elizabeth and Rachael will work together to get bids and repairs completed on the clubhouse, as well as get rental information organized including contracts and pricing.

Signage/playgrounds and parking

Rachael will continue with Alpine signs to get signage order completed and working with the City on the long term plan for parking issues.  Rachael will be applying for grant from city and will look into ordering more playground equipment with the hope of getting the match grant to help cover expenses.

Community Events 2018

We will plan on a clean-up event in June after the city’s bulky trash pick-up.  During meeting it was decided on June 25th as proposed Clean up date but after meeting realized that the city calendar we looked at during meeting was 2017.  The proposed clean up date is scheduled for June 23, 2018.  The board will plan for Uptek recycling, a large dumpster and possible shredding and buy nothing exchange.  It will be a one day only event held at the clubhouse where if the remodel is done we can show off the clubhouse and rental policies at the same time in an open house style event.

Newsletter

Board will send out an update of board member changes in February with Yalnes billing with a reminder of trash cans being put away.

Meetings

Next meeting will be regular HOA meeting on 2/13/18 at 7pm.  The board will meet at 6:30pm to discuss any updates needed prior to general meeting.  The Board will plan additional board only meeting as needed with the progression of projects.